When was your last health and safety committee meeting?

DDS InternationalHealth and Safety

Question

Are arrangements in place for consultation with employees, and are H&S Committee Meetings being held with minutes circulated?

Reason for This Question

Dedicated health and safety committee meetings must be held frequently, and minutes circulated to show your commitment to health and safety and resolving issues.

Possible Answers

Red: No records of H&S meetings held
Amber: H&S meetings held, but limited or no evidence of activity or follow through.
Green: H&S meetings held, minutes available and circulated and records of action taken up to date

Common Issues

  • No forum in place for this purpose
  • No formal H&S topics covered and no records
  • No minutes are maintained
  • Minutes not distributed
  • Action being taken but not clearly documented

Fail Rate

47.22% of businesses failed this question based on our sample data.

How to Stay Compliant

Plan H&S committee meetings on a quarterly basis and record meeting minutes. Your health and safety policy should detail your businesses requirements in regards to your consultation policy and health and safety committee members.

Additional Information

Committee meeting minutes need to accurately reflect the nature of the discussion and action taken to resolve. They could be produced as evidence in a court of law as good examples of how the organisation reviews and assesses risk, and what decisions are taken based on this.

Example Health and Safety Committee Meeting Agenda

  • Previous meetings action items
  • Weekly safety report outstanding issues
  • Health and safety audit actions
  • Accident/incident investigation reports from the previous month
  • Fire safety risk assessment report and significant findings
  • Risk assessment reviews as directed by the weekly safety report
  • Maintenance Issues
  • Review employee suggestions

Our Solutions

Health and safety manuals are available as part of our Health and Safety Management System packages.

Meeting minutes can be recorded on the PYRAMD™ Risk Management System.

This post is part of the “Focus on Health and Safety Audit Questions” series.