2016 Annual QMS Audits – Another Year with No Non-conformances!

Alan DuncanDDS International

So, we have proved again that by using the PYRAMID™ on-line Risk Management System, we have received a FULL clean bill of health from QMS for our annual compliance audits.

  • ISO 9001 – Quality Management
  • ISO 14001 – Environmental Management
  • ISO 45001 – Occupational Health & Safety Excellence
  • ISO 22000 – Food Safety Management

The PYRAMID™ on-line Risk Management System has been built around…

Fire Safety Management

  • Risk Assessment
  • Fire Management processes – weekly alarm testing; fire drills; documentation

Health & Safety

  • Incident / Accident reporting – as soon as reported by location, reviewed and responded to by DDS, reported to HSE (where required)
  • Manual – can be uploaded and parked for reference by locations; amendments carried out quickly and efficiently (sites able to access as soon as it has been uploaded)
  • Risk Assessment – for processes on-site; equipment on-site
  • Audits – annual; monthly; weekly (as per requirement) using a tablet (which only needs a wi-fi signal to upload audit when complete)
  • Weekly Safety Report – actions weekly building check; review sections of H&S Manual and RAs (removes the rush at the end of the year to complete all RA checks)
  • Emergency Procedures – contact lists can be maintained for all sites centrally

Food Safety

  • Alleged Food Poisoning / Alleged Food Allergy / Food Complaint reporting – as soon as reported by location, reviewed and responded to by DDS, investigation commenced (where required)
  • Manual – can be uploaded and parked for reference by locations; amendments carried out quickly and efficiently (sites able to access as soon as it has been uploaded)
  • HACCP and SOPs – for processes on-site; equipment on-site
  • Audits – annual; monthly; weekly (as per requirement) using a tablet (which only needs a wi-fi signal to upload audit when complete)

eLearning

  • training record keeping
  • upload of new processes / pieces of equipment; positive return that sites have completed training
  • some items are available in local language, where appropriate (and where material is available)

Everything is web-based, so there is no software to upload.

There can be visibility for Senior Management across the whole portfolio – a powerful tool when looking for compliance issues, as reports can be generated in real-time, enabling the business to react quickly should an issue occur at any site.

The PYRAMID™ system is also able to generate reports for Senior Management, so that they are able to measure the legal compliance of each location within the organisation.

We have outlined the key sections regarding the PYRAMID™ on-line Risk Management System, however, the system can be set up how you want it, with access available to whomever you want within your organisation.

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